Executive summary: Rev. Proc. 2023-8 provides an automatic accounting method change for taxpayers to adopt the new capitalization and amortization rules for research and experimental expenditures under section 174, for tax years beginning after 2021.
IRS issues method change procedures for section 174 research and experimental expenditures
The Tax Cuts and Jobs Act (TCJA) amended section 174 of the Code to require capitalization of specified research and experimental (R&E) expenses (new section 174). Under new section 174, specified R&E expenses must be capitalized and amortized over the applicable period (5 years for domestic research and 15 years for foreign research), beginning in the year the expenses are paid or incurred. Further, software development costs are treated as specified R&E expenses. This treatment is in stark contrast to the favorable treatment provided prior to amendments by the TCJA in which a taxpayer could deduct its R&E expenses and software development costs. New section 174 applies to specified R&E expenses paid or incurred in taxable years beginning after 2021.
On Dec. 12, 2022, the IRS released an advance copy of Rev. Proc. 2023-8, providing automatic method change procedures to implement the capitalization and amortization rules under new section 174. The procedure is effective for any taxable year in which new section 174 is in effect (presently, tax years beginning after 2021).
Scope of Rev. Proc. 2023-8
Rev. Proc. 2023-8 modifies the list of automatic method changes provided in Rev. Proc. 2022-14 to include a new automatic method change under section 7.02 of Rev. Proc. 2022-14 for a change to apply the capitalization and amortization rules under new section 174.
The automatic method change provided by Rev. Proc. 2023-8 only applies to specified R&E expenses paid or incurred in taxable years beginning after 2021 and includes different procedures depending on whether a taxpayer is requesting a change for their first taxable year beginning after 2021 or for a subsequent year.
Discussion of general procedures under Rev. Proc. 2023-8
Rev. Proc. 2023-8 provides that a change to apply new section 174 may be requested under the automatic accounting method change procedures in Rev. Proc. 2015-13. However, taxpayers requesting a change to apply new section 174 for their first taxable year beginning after 2021 may take advantage of several benefits including a simplified filing process and the waiver of the general scope limitation for method changes for the same item made within the past 5 years (prior 5-year scope limitation).
A taxpayer requesting a method change to apply new section 174 is granted limited audit protection; under this rule, no audit protection is granted for R&E expenses paid or incurred in taxable years beginning before 2022. Further, notwithstanding the general audit protection rules under Rev. Proc. 2015-13, the IRS may change the characterization or classification of a taxpayer’s expenditures as specified R&E expenditures.
Changes made for the first taxable year beginning after December 31, 2021
Taxpayers filing a method change to apply new section 174 for their first taxable year beginning after 2021 are not required to file a Form 3115 and may instead make the method change by attaching a statement to their tax return for the year of change. The information provided in the statement must include:
- the name and EIN/SSN of the applicant;
- beginning and ending dates of the tax year of change;
- the designated accounting method change number (265);
- a description of the type of expenditures included in the change as specified R&E expenditures;
- the amount of specified R&E expenditures paid or incurred by the applicant in the year of change; and
- a statement that the applicant is changing the method of accounting for specified R&E expenditures on a cut-off basis. The applicant must also state that under the new method they will capitalize such expenses to a specified R&E capital account and amortize it over a 5-year or 15-year period, as applicable, beginning with the mid-point of the taxable year in which the expenses were paid or incurred.
Changes made for a taxpayer’s first taxable year beginning after 2021 are made on a cut-off basis without a section 481(a) adjustment. Further, the prior five-year scope limitation that generally applies to all automatic method changes is waived for the first taxable year beginning after 2021. Thus, taxpayers that previously filed method changes for R&E expenses or software development costs may still make an automatic method change to apply new section 174.
Changes made for later taxable years
A change made for a taxable year subsequent to the first year beginning after 2021 must be requested through the filing of Form 3115, in line with the general automatic accounting method changes procedures. Further, such change is made with a modified section 481(a) adjustment that only takes into account specified R&E expenses paid or incurred in taxable years beginning after 2021.
Summary of differences between method changes filed for 1st taxable year beginning after December 31, 2021 compared to any subsequent year
Change for 1st taxable year
Change for a subsequent year
Section 481(a) adjustment
No 481(a) adjustment, change is implemented on a cut-off basis
Modified section 481(a) adjustment
Form 3115 required
No Form 3115 is required, a statement provided in lieu of Form 3115
Form 3115 required
A duplicate copy of Form 3115 required
Duplicate copy waived
Duplicate copy required
The prior five-year rule applies
None for costs paid or incurred in taxable years beginning before 2022
None for costs paid or incurred in taxable years beginning before 2022
The effective date of Rev. Proc. 2023-8
Rev. Proc. 2023-8 is effective for specified R&E expenses paid or incurred in taxable years beginning after 2021, in which new section 174 is in effect.
A transition rule applies to taxpayers who, on or before Jan. 9, 2023, filed a federal tax return for a taxable year beginning after Dec. 31, 2021. Under this transition rule, the taxpayer is deemed to have complied with the required method change procedures to change its method of accounting to apply new section 174 if: (1) the taxpayer reported the amount of R&E expenses for such taxable year on Part IV of Form 4562, Depreciation and Amortization, filed with return; and (2) the taxpayer properly capitalized and amortized such expenditures under new section 174 for such taxable year.
Rev. Proc. 2023-8 provides necessary and long-awaited procedures to ensure taxpayers properly change their methods of accounting for specified R&E expenses. The procedures provide welcome flexibility for taxpayers that make the change for their first taxable year beginning after 2021 and a transition rule to ensure that taxpayers with short periods beginning in 2022 that have already filed their tax returns will not be penalized for failing to file a Form 3115 to adopt the new rules.
However, taxpayers should keep in mind that they will not receive audit protection for R&E costs (including software development costs) paid or incurred in taxable years beginning before 2022. Further, while the IRS waived the general prior five-year scope limitation, this waiver only applies to changes made for the first taxable year beginning after 2021. Thus, taxpayers that filed one or more method changes for R&E expenses or software development costs for years beginning before 2022 may be unable to file an automatic method change to apply the new section 174 rules if such taxpayers fail to make the change for their first tax year beginning after 2021.
Although Rev. Proc. 2023-8 provides long-anticipated procedural guidance, the IRS has yet to release substantive guidance under new section 174, which likely will be required in order to properly apply the new rules. It is hoped that such guidance will be released shortly.
Taxpayers should discuss the new automatic method change procedures with their tax advisors to ensure they are properly changing their methods of accounting to apply the new section 174.
This article was written by Kate Abdoo, Christian Wood, Ryan Corcoran, Maureen Hansen and originally appeared on 2022-12-13.
2022 RSM US LLP. All rights reserved.
The information contained herein is general in nature and based on authorities that are subject to change. RSM US LLP guarantees neither the accuracy nor completeness of any information and is not responsible for any errors or omissions, or for results obtained by others as a result of reliance upon such information. RSM US LLP assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect information contained herein. This publication does not, and is not intended to, provide legal, tax or accounting advice, and readers should consult their tax advisors concerning the application of tax laws to their particular situations. This analysis is not tax advice and is not intended or written to be used, and cannot be used, for purposes of avoiding tax penalties that may be imposed on any taxpayer.
RSM US Alliance provides its members with access to resources of RSM US LLP. RSM US Alliance member firms are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM International, a global network of independent audit, tax, and consulting firms. Members of RSM US Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International. Visit rsmus.com/aboutus for more information regarding RSM US LLP and RSM International. The RSM(tm) brandmark is used under license by RSM US LLP. RSM US Alliance products and services are proprietary to RSM US LLP.